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To cancel the cell split and leave the cells as they were, click Cancel. If there is any existing data in the cells where the split data will be placed, a dialog box appears asking if you want to replace the content of the destination cells. Macintosh: To return to the Convert Text to Columns Wizard, click Expand Dialog. Windows: To return to the Convert Text to Columns Wizard, click Restore Dialoge. Select the cell(s) where you want the split cells to appear.Macintosh: In the Destination text box, click Collapse Dialog. Windows: In the Destination text box, click Collapse Dialog.(Optional) To change the location where the split data will appear on the worksheet, in the Destination text box, type the data destination in the format.NOTE: The Text qualifier pull-down list allows you to select the symbol you wish to use to indicate that the data included within is to be treated as text.
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The Data preview box shows you what the split data will look like. NOTE: For more information, refer to Considerations above.ĭeselect any delimiters you do not want to use. (Optional) Select or deselect Treat consecutive delimiters as one as appropriate. Under Delimiters, select the character(s) you want to use to separate the cell data. Under Original data type, select Delimited. The Convert Text to Columns Wizard - 1 of 3 dialog box appears. NOTE: Excel will split only one column at a time.įrom the Data menu, select Text to Columns. Select the cells containing the data you want to split. For more information on adding columns, refer to Working with Rows and Columns. If there is data in these cells you do not want to lose, you may insert a blank column(s) to the right of the column you are splitting. WARNING: Splitting data writes over both the source data cells and the cells directly to the right of the source data. If you do not wish to use this option, deselect it. If you use a space as one of your delimiters, Excel automatically selects Treat Consecutive Delimiters As One. Excel will act as if there were one delimiter instead of two and will not split the data into extra cells. If your cell data has consecutive delimiters, you will probably want to select the Treat consecutive delimiters as oneoption. Review the cells for delimiters that appear consecutively (e.g., the comma and space in Canton, OH).Review cell contents to determine if you need to split your data into three columns (e.g., Jane M.This may influence what character you use as a delimiter. For example, Eau Claire WI has a space in its name but also uses the space to separate city and state.
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Review the cells for separators also used as text characters.Using the Find and Replace feature can make this type of "clean up" easier. In other words, you may have this combination: UW-Eau Claire, UW Milwaukee, and University of Wisconsin, Platteville. This will help to ensure a clean separation of data. Review the cells to standardize the cell data and the delimiters.Excel allows you to split data based on a number of predefined delimiters or you can specify your own. These characters, used to separate data within a cell, are called delimiters. This document offers instructions for splitting cell data.Ĭommonly, this type of data is separated by a comma or space.
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When you are working with data in Microsoft Excel, it may sometimes be useful to split cell information such as names (Doe, John) and addresses (Eau Claire, WI) into multiple columns so you can work with each separately. This article is based on legacy software. (Archives) Excel 2003/2004: Splitting Cell Data